Shropshire Council has now issued the full licence for the rugby club. I publish it here as a matter of record.
Ludlow Rugby Football Club Linney, Ludlow, Shropshire, SY8 1EE
Where the licence is time limited, the dates
Not applicable
The opening hours of the premises
Monday to Sunday 07:00 – 02:00
Non Standard timings
Christmas Eve and New Years Eve finish time 03:00 hours the following day.
Licensable activities authorised by the licence and the times the licence authorises the carrying out of licensable activities
Supply of Alcohol
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Performances of Dance (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Exhibition of Films (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Indoor Sporting Events
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Late Night Refreshment (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Live Music (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Plays (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Recorded Music (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Anything of a Similar Description (Both)
Monday to Sunday 08:00 – 01:00
Non Standard Timings
Christmas Eve and New Years Eve finish time 02:00 hours the following day.
Where the licence authorises supplies of alcohol whether these are on and/or off supplies
Alcohol is supplied for consumption on and off the premises
Name, (registered) address of premises licence holder
Ludlow Rugby Football Club Limited
Unit 4, The Business Quarter, Eco Park Road, Sheet, Ludlow, Shropshire, SY8 1FD
Registered number of holder, for example company number, charity number (where applicable)
09712275
Name of Designated Premises Supervisor Where the Premises Licence Authorises the Supply of Alcohol
Miss Stephanie Nicola James
Annex 1 – Mandatory Conditions
For the supply of alcohol
No supply of alcohol may be made under the premises licence –
(a) at a time when there is no designated premises supervisor in respect of the premises licence, or
(b) at a time when the designated premises supervisor does not hold a personal licence or their personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Exhibition of films
For all premises licences and club premises certificate authorising the exhibition of films, access will be restricted only to those who meet the required age limit in line with any certificate granted by the British Board of Film Classification.
Admission of children to the exhibition of any film to be restricted in accordance with the recommendations given to films by a body designated under Section 4 of the Video Recordings Act 1984 – the British Board of Film Classification is the only body so designated.
Door Supervision
Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.
Mandatory Drinks Code Conditions
1. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises—
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to—
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or,
(ii) drink as much alcohol as possible (whether within a time limit or otherwise); .
(b)provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either—
(a) a holographic mark, or
(b) an ultraviolet feature.
4. The responsible person must ensure that—
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures— .
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml.
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Mandatory Price Conditions
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purposes of the condition set out in paragraph 1—
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula—
P=D+(DxV)
where—
(i) P is the permitted price,
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence—
(i) the holder of the premises licence,
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4.—(1) Paragraph 2 applies where the permitted price given by sub-paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Annex 2 – Conditions consistent with the operating schedule
Prevention of Crime & Disorder
1. There will be zero tolerance to weapons and drugs. The Premises Licence Holder shall display notices at the entrances to the site advising attendees that a search policy is in place and that the police will be informed if anyone is found in possession of controlled substances or weapons.
2. Drugs seized or found will be placed in a suitable locked receptacle kept for that purpose. Means for securing and unlocking the receptacle will be held by the premises licence holder or a nominated responsible person. A record shall be made of the date and time of the seizure/ find. The person who made the seizure/find and the person who secured the seized/ found item(s). This record will be made available to any authorised authority on request. The premises licence holder shall make suitable arrangements with the police for the collection of any seized or found items.
3. Adequate Lighting Systems will be installed and positioned to monitor entrances and exits.
4. Prominent, clear and legible notices warning of potential criminal activity will be displayed within the premises.
5. Any suspicious activity and crimes will be recorded and reported to the police.
In addition to this and for events of 500 persons or more, we would request the following are implemented
6. Security stewards will be on site at all times (during opening hours) with a clear chain of command, designated roles and communication protocol.
7. There will be one SIA qualified staff to guests on a ratio of 1:200 during opening hours who will control the number of guests by an auditable clicker system (record numbers of attendees on site during opening hours) and complete people and bag searches.
8. Admission to events shall be through approved entrances. The entrances shall be staffed by SIA registered security staff with two SIA security staff to each entrance point and search point area. All event tickets will be checked by door staff on entry.
9. Security, SIA qualified staff, health and safety officer and the events team will communicate via multi-channel 2 way radios.
10. All drinks alcoholic or non-alcoholic to be consumed outside will be served in non-glass receptacles. No alcohol will be served in cans to ensure that there is no risk of any-one under the age of 18 drinking alcohol from cans.
11. All security will be signed in and out of shift with daily briefs and debriefs being carried out and recorded with attendance from site management.
Public Safety
Conditions 1, 2 and 3 under Public Safety apply to any event where attendance levels have the potential to exceed 1,000 people at any one time:
1. The licence holder will complete and submit Shropshire Councils Safety Advisory Group (SAG) Notification of an Event documentation within three calendar months of the first day of the event.
2. The licence holder will fully engage with the SAG process. This will include the attendance of key personnel at any meetings organised by the SAG in relation to the event (virtually, in person or on site), timely and thorough responses to requests for information or questions asked by any SAG member and complying with instructions given by SAG members in order to ensure the promotion of any or all of the licensing objectives.
3. An event management plan, including the following as a minimum in suitable and sufficient detail to the level required by all Responsible Authorities and other members of the Safety Advisory Group, will be submitted to the Safety Advisory Group by the licence holder no later than two calendar months prior to the first day of the event:
– Detailed event overview
– Event specific layout plan
– Temporary structures and infrastructure
– Highways and traffic management
– Barriers
– Crowd management
– Stewarding
– Organisation and details of contractors
– Health, safety and welfare policy statement and arrangements overview
– Event specific safety management structure
– Event specific risk assessments
– Site rules
– Communication and command control arrangements
– Waste disposal arrangements
– Lost and vulnerable persons policy
– Drugs and alcohol policy
– Medical and first aid provisions
– Fire precautions and equipment
– Sanitary accommodation
– Event specific noise management plan
– Accident reporting and investigations
– Emergency procedures
– Contingency plans
Prevention of Public Nuisance
1. All windows and doors are kept closed after 23:00 until the end of trading except for immediate access and egress.
2. The outside area must be cleared of patrons by 23:00 and remain clear until the end of trading. Patrons may use the designated smoking area as shown in the plan.
3. No alcohol in open containers will be permitted in external areas after 23:00 unless they are taken to the designated smoking area and only consumed while patrons are engaged in smoking.
4. The number of large events where a large event is defined as any event with over 500 persons in attendance (other than Rugby matches) will be limited to no more than 3 per annum.
Two of these events may span 3 days provided the finish time for the public is no later than 21:00. The other 1 event shall be no longer than 2 days duration with a finish time no later than 23:00. There shall be at least 21 days between events.
5. During periods when Regulated Entertainment is taking place outside, the DPS or authorised staff member will conduct a noise patrol to ensure that the music volume will not give rise to unreasonable noise disturbance affecting nearby residents. The date, time, name of staff member carrying out the monitoring, and the subjective impressions of the volume when stood at the boundary of the nearest property, to be recorded on a log sheet, diary, incident book or similar with a note of any corrective action taken.
Monitoring should be undertaken at least twice during each event, once within one hour of the event start time, and once within 1 hour of the event finish time.
6. The number of small events taking place outside i.e. any event with less than 500 persons in attendance in the external area will be limited to 8 per annum where such events include Live and Recorded music. Any event taking place in a structure such as a marquee which has minimal sound attenuation would be considered an outdoor event.
7. Litter on the ground will be cleared within 24 hours of an event finishing.
8. All lighting positioning will be situated as to not cause any nuisance to local residential properties.
9. Signs will be in place asking patrons to leave in a quiet orderly manner.
10. No fireworks will be permitted on the premises.
Protection of Children From Harm
Clubhouse Bar:
1. A Challenge 25 Policy will be implemented with appropriate signage displayed at points of sale.
2. A challenge log for Challenge 25 and refusals will be maintained and made available to any authorised authority on request. The challenge log can be kept either electronically or in a hard backed/bound book.
3. Training on the Challenge 25 procedures, proxy sales and their responsibilities under the licensing act 2003 will be held for all persons supplying alcohol.
4. Refresher training on Challenge 25, proxy sales and their responsibilities under the licensing act 2003 to be provided no less than annually. Training records retained and available at the premises to any authorised authority on request.
Events:
1. A Challenge 25 Policy will be implemented with appropriate signage displayed at points of sale.
2. For all events organised by the club, a challenge log for Challenge 25 and refusals will be maintained and made available to any authorised authority on request. The challenge log can be kept either electronically or in a hard backed/bound book.
3. For Events organised on the grounds by outside organisations, the signed agreement between the club and organiser will include a condition that the Organisers will arrange for a challenge log for Challenge 25 and refusals to be maintained and made available to any authorised authority on request. A copy of the challenge log will be provided to the club each day of the event.
4. For all events organised by the club, in the club bar or grounds, training on the Challenge 25 procedures, proxy sales and their responsibilities under the licensing act 2003 will be held for all persons supplying alcohol, and refresher training on Challenge 25, proxy sales and their responsibilities under the licensing act 2003 is to be provided no less than annually. Training records retained and available at the premises to any authorised authority on request.
5. For all events organised on the grounds by outside organisations, the club will include in the signed agreement between the club and any trader(s)/organiser(s) the condition: Training in the previous 12 months will have taken place on the Challenge 25 procedures, proxy sales and their responsibilities under the licensing act 2003 for all persons supplying alcohol.
Annex 3 – Conditions attached after a hearing by the Licensing Authority
Not applicable
Annex 4 – Plans
Plan reference and date: Received January 2023